Privacy Policy

Effective Date: 2026-01-01

1. Introduction

Teach on the Beach (“we”, “our”, “us”) is committed to protecting personal data in accordance with applicable data protection laws, including the Ghana Data Protection Act and, where applicable, the EU General Data Protection Regulation (GDPR).

This Privacy Policy explains how we collect, use, store, and protect personal data when you use our website: https://teachonthebeach.org

2. Data Controller

Teach on the Beach
P.O. Box MC3056
Takoradi, Western Region
Republic of Ghana

Primary Contact Email: william@teachonthebeach.org
Secondary Contact Email:  info@teachonthebeach.org
Contact Phone: +233 546 592 238

3. Categories of Personal Data
A. Contact Form

When you submit an inquiry, we may collect:

  • First and last name
  • Email address
  • Message content

Purpose: Responding to inquiries and communication.

B. Volunteer Application Form

When applying to volunteer, we may collect:

  • Full name
  • Email address
  • Phone number
  • Country and city of residence
  • Availability dates
  • Volunteer experience details
  • Motivation statements
  • Areas of interest
  • Personal background information
  • Other information voluntarily provided

Purpose: 

  • Evaluating volunteer suitability
  • Organizational planning
  • Communication regarding participation
C. Donations

1. PayPal Donations

Our website contains a link redirecting users to PayPal. When you click this link, you leave our website and are redirected to PayPal. Teach on the Beach does not process or store payment details on its own servers.

All payment-related data entered on PayPal’s platform is processed by PayPal in accordance with its own Privacy Policy.

We may receive limited transaction information such as donor name, email address, donation amount, or transaction confirmation details.

This information is used for accounting and donor acknowledgment purposes.

2. International Bank Transfers

If you donate via international bank transfer, your bank independently processes your payment data.

We receive only the information included in the transaction (e.g., name, reference details, amount) for accounting and record-keeping purposes.

D. Server Log Data

Our website is hosted by a third-party hosting provider located in the European Union.

When visiting the website, technical data may automatically be processed, including:

  • IP address
  • Browser type
  • Date and time of access
  • Accessed pages

Purpose:

  • Security
  • Abuse prevention
  • System integrity
  • Technical administration
4. Legal Basis for Data Processing

Where GDPR applies, personal data is processed on the following legal bases:

  • Consent (e.g., form submission with Privacy Policy acknowledgment)
  • Legitimate interests (responding to inquiries, volunteer management, website security)
  • Pre-contractual measures (processing volunteer applications)
  • Legal obligations (financial record-keeping and accounting)
5. Data Storage and Processing Location

Our website and email infrastructure are hosted by a third-party hosting provider located in the European Union.

Form submissions are transmitted via secure email (SMTP) to our official organizational email accounts. Emails are stored on the hosting server and accessed through secure webmail services (Roundcube) or authorized email clients.

We do not store form submissions within a separate website database.

Access to personal data is restricted to authorized representatives of Teach on the Beach and may occur from different countries depending on operational requirements. Data may therefore be processed within the European Union and other jurisdictions where authorized organizational representatives are located.

6. Data Retention

We retain personal data only as long as necessary for the purposes described:

  • Contact inquiries: as required to respond and follow up
  • Volunteer applications: for evaluation and future engagement unless deletion is requested
  • Donation records: as required by applicable financial and legal regulations

You may request deletion of your personal data at any time, subject to legal retention requirements. We periodically review stored personal data and delete or anonymize data when it is no longer necessary for the purposes described above.

7. Data Sharing

We do not sell, trade, rent, or otherwise commercially disclose personal data to third parties.

Personal data is processed only within the technical infrastructure necessary to operate this website and manage communications.

This includes:

  • Our website hosting provider, which provides server infrastructure located in the European Union.
  • Our email infrastructure within the same hosting environment.

These service providers act solely as technical infrastructure providers and process data only as necessary to maintain website functionality, email delivery, and system security.

When you choose to make a donation:

  • PayPal processes payment data independently as a separate data controller once you leave our website.
  • In the case of international bank transfers, your financial institution independently processes payment data.

Beyond these necessary operational and transactional contexts, we do not share personal data with third parties unless required by applicable law or to protect our legal rights.

8. Cookies

This website uses only technically necessary cookies required for core functionality and security.

We do not use analytics, marketing, or tracking cookies. 

9. Data Security

We implement reasonable technical and organizational measures to protect personal data against unauthorized access, misuse, alteration, or loss.

However, no method of internet transmission or storage can be guaranteed to be fully secure.

10. Your Rights

Depending on your jurisdiction and applicable law, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request deletion
  • Restrict or object to processing
  • Withdraw consent where processing is based on consent
  • Lodge a complaint with your local supervisory authority

To exercise your rights, contact: info@teachonthebeach.org or william@teachonthebeach.org

11. Children’s Privacy

We do not knowingly collect personal data directly from children through this website.

12. Updates to This Policy

We may update this Privacy Policy from time to time. The revised version will be published on this page with an updated Effective Date.

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